Federal funding agencies and foundations sometimes impose limits on the number of proposal submissions by an institution for a particular solicitation. In addition, the nature of the requested work (interdisciplinary, collaborative, multi-institutional) or the number of awards may dictate that all interested parties work together to develop one submission for the greatest chance of success. To support successful competition for funding and to ease the application process for interested candidates, NMSU's Office of the Vice President for Research, Graduate Studies, and International Programs (VPRGI) has developed the following guidelines:
Identificaiton Process for Limited Submissions
The Office of Strategic Initiatives (OSI) informs college Research Centers and the Office of Grants and Contracts about all limited submission opportunities that it has identified. However, there may be instances when OSI is unaware of a limited submission opportunity, and it is therefore not listed in the GRID (Click on Upcoming Limited Submission Announcements link on the External Funding page to see if the opportunity is listed). In these instances, the Principal Investigator (PI) who is interested in submitting a proposal is responsible for notifying OSI and the relevant Research Center or Research Unit so that the established process can be followed.
Announcement Process
E-mail announcements are sent to the Council of University Research Centers (CORC), the Office of Grants and Contracts (OGC), the Financial Administrative Subcommittee Advisory Team (FASAT), College Deans and Department Heads, and research faculty and staff who may be interested in a specific announcement that falls under the limited submission category.
Notification of Intent to Pursue
The limited submission announcements contain a notification date for informing OSI. The PIs must submit their intent to pursue online no later than close of business on the specified date.
1) View the LS Opportunity of Interest RFP in GRID
2) Click on the "Submit your intent to pursue" links located toward the top and middle of the page
3) Click on the "Form AutoFill" link
4) Click "Save"
After you click save, you will be re-directed to the RFP in GRID and your information will now be displayed in the PI's Interested in Pursuing this Limited Submission Section.
Review and Selection Process
If the number of PIs interested in an opportunity exceed the limit imposed by the sponsor, OSI will ask the PIs to determine the possibility of combining their interests into one proposal. If this is not possible, OSI will ask for preliminary proposals from all interested parties and set up a review panel to determine which proposal should go forward. The review panel will include the Vice President for Research and/or his representative and the Research Deans from the interested Colleges or the Directors of the Research Units involved. The criteria for selection will include intellectual merit, ability to win an award, alignment with strategic university objectives, and conformance to the sponsor's requirements.
Institutional Support Notifications
OSI will email all PIs, the relevant Research Center(s), and OGC indicating those who have the institutional approval to submit their proposal. If there is not enough interest to warrant an internal review committee or if PIs are able to combine their ideas into the number of proposals not exceeding the sponsor limit, the PI, the relevant Research Center(s), and OGC will be notified after the notification date to OSI.
Submission Process
It is the PI's responsibility to contact the relevant college Research Center to submit the full application to the sponsor.
For further information, contact Sudha Murthy at (575) 646-9279 or via email at smurthy@research.nmsu.edu or osi@research.nmsu.edu.
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